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The IDM program monitors the personal illness absences for regular employees who are absent for 10 or more consecutive days. The purpose of the program is to provide employees with information and resources to prevent employees from going into an unpaid status, to make sure employees avoid disciplinary action, and to encourage employees to apply for an approved leave of absence, like FMLA. Many employees who enter the IDM program will qualify for consecutive FMLA leave.
IDM Program Requirements
Requirements and standards related to the IDM may be found in Board of Education Policy and Superintendent's Rule 4203: Absences and Leaves. For more information see the IDM Quick Reference Guide.
Report of Extended Absence
To initiate the IDM process, supervisors and timekeepers should report an employee’s extended absence due to personal illness (10 consecutive days or more) to IDM program, by submitting the digital Report of Extended Absence form, which can be found HERE.
Timekeeping & Coding
Supervisors and timekeepers remain responsible for timekeeping and coding throughout the course of the employee's absence. For more information see the Supervisors Guide for Employees on Leave.
- Coding: Employee absences need to be correctly coded to avoid payroll issues.
- Personal Illness Code 'A' is only used when an employee confirms their absence is or was due to personal illness.
- Family Illness Code 'B' is only used when an employee confirms their absence is or was due to a family illness.
- Unpaid – Code 'M' is used if the employee has not confirmed that an absence is or was due to personal or family illness.
- To correct payroll coding errors, contact the Office of Payroll at 443-809-4240.
- An employee who has been off work due to personal illness or family illness needs to be coded as such, even if the employee has exhausted their time.